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UPDATE: Proposed Changes to CDSBC Bylaw Part 2 (College Board) Tabled by Board

Updated 22 February 2016

The Board has decided to table the proposed amendments to Bylaw 2 and will not move forward with them at this time.

Despite this, if you wish to comment please email consultation@cdsbc.org.



Posted 18 December 2015

The College of Dental Surgeons of BC has posted amendments to Part 2 of its bylaws dealing with election and succession of executive board officers, eligibility requirements, and associated consequential changes to definitions and numbering.

The proposed changes are presented as a red-lined version of the current Bylaw Part 2. The consultation period is open until 20 March 2016.

These proposed changes do not affect the CDSBC board elections in 2016.

Rationale

A succession model for the roles of treasurer, vice-president and president will ensure that the leadership of the CDSBC Board benefits from continuity, stability, and experience. Succession enables the executive to lead CDSBC with an increased level of responsibility as an executive progresses “up the ladder.” This ensures that when an executive board member ascends to the presidency, they will be equipped with the experience and knowledge to provide CDSBC with the most capable leadership.

This approach is consistent with modern principles of effective governance, and is becoming increasingly common among organizations with elected boards. 

Key changes

The Governance Committee researched and analyzed various possibilities for executive succession. The issue was reviewed in detail with the Board at its September 2015 meeting. The Board directed the preparation of a succession model with the following key characteristics:

  • The treasurer is elected by registrants each year. That person serves one year as treasurer, followed by annual automatic succession to the offices of vice-president, and president.
  • Each executive board office is held for a one year term.
  • If a vacancy occurs before the next scheduled election, the remaining executive board officers succeed to the next higher position.

The Board also directed certain eligibility requirements:

  • To be eligible for election as an executive board officer, the candidate must have held office as a board member or served on a CDSBC committee for a minimum of 1 year in the preceding 5 years.

  • A candidate is not eligible to be elected to the Board if he or she is, or at any time in the preceding 3 years was, a director or officer of a dental professional association, or is a candidate for election as a director or officer of a dental professional association. This is consistent with the CDSBC Governance Manual.

Draft amendments reflecting the directions above were considered and approved at the November 2015 board meeting. The amendments are shown in the red-lined bylaw document, which compares the current Bylaw Part 2 with the proposed amendments and required consequential changes.

What the changes means in practice

  • Every year at the annual election, eligible registrants will elect one executive board officer.  That person will serve on the board executive for the next three years – the first year as treasurer, the second year as vice-president, and the third year as president.

  • On July 1, each executive board officer will move up the "succession ladder":

- The newly elected executive board officer takes office as treasurer;

- The sitting treasurer becomes the vice-president;

- The sitting vice-president becomes the president; and

- The term of office of the sitting president ends.

  • If a vacancy occurs between elections, the remaining executive board officers automatically move up to the highest vacant office, and the Board has the option of appointing a temporary replacement or waiting until the next scheduled election.

  • If the amendments are approved, we anticipate they will be implemented for the 2017 election (subject to the minimum timelines for the election procedure). In the transition, succession will not apply retroactively to sitting board members' current terms of office.

  • At the first election following implementation, three executive board officers must be elected to enter the succession ladder. In subsequent elections, subject to any vacancies, only one executive board officer will be elected.

These points are a non-exhaustive summary of the key changes. Before submitting feedback, please review the redlined bylaw document in its entirety.

How to submit feedback

Feedback must be received no later than 20 March 2016 and can be submitted to:

Ministry of Health

College of Dental Surgeons of BC

By email / online

Attention: Executive Director, Professional Regulation & Oversight Branch

​By email

Include "Bylaw Part 2" in the subject line

By mail

Ministry of Health, Health Sector
Workforce Division
1515 Blanshard Street
PO Box 9649 Stn Prov Govt,
Victoria B.C. V8W 9P4

By mail

CDSBC Board
c/o Registrar's Office
500 – 1765 West 8th Avenue,
Vancouver B.C. V6J 5C6


Consultation and Next Steps

CDSBC's registrants, partner organizations, other dental professionals and members of the public are invited to comment on the proposed changes to Bylaw Part 2.

Notice of these amendments has been provided to the Minister of Health, and regulatory colleges of other health professions in the province as required by section 19 (6.2) of the Health Professions Act.

The consultation period runs for three months. At the close of the consultation period, the Board will review and consider all feedback received and decide whether to approve and adopt the amendments. If approved by the Board, the amendments will be filed with the Ministry of Health for final approval and implementation.