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The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentistry in BC. CDSBC’s mandate is to protect the public by ensuring that CDAs, dental therapists and dentists are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

Our working environment is welcoming, respectful, innovative and rewarding. We offer a competitive salary, an excellent benefits package, a professional development allowance, and encourage work-life balance.

Our values, which demonstrate trustworthiness and promote professional excellence, include being: ethical, open and transparent; respectful and courteous; inclusive and embracing the principles of diversity, cultural safety and humility; and patient-centred and engaged with the public.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.


Current Opportunities

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

Job title

Date posted

Closing date

Job status

Project Coordinator

September 16
September 30
Open

Legal Administrative Assistant

August 3
August 16
Shortlisting



Posting Details


Project Coordinator
Temporary Full-time (14 months)

The College of Dental Surgeons of BC (CDSBC) relies on a strong engaged staff team to deliver on our mandate of public protection. We are seeking a Project Coordinator to join our Policy, Projects & Performance team for 14 months with the possibility of an extension.

The Policy, Projects & Performance Department is a new area at CDSBC. We are looking for a candidate who is adaptable and responsive to change to assist the team with development of this area. The successful candidate will be responsible for managing and maintaining project plans, including schedules, budgets, and resources allocation and developing and maintaining policies and procedures for the efficient administration, organization, and operation of the College and its projects.

Position Accountabilities

  • Assist with the management and delivery of projects for the organization.
  • Manage and maintain project plans, schedules, budgets, and resource allocation.
  • Collaborate with and support project teams cross-functionally to ensure projects are delivered successfully.
  • Prepare, compose, edit, and proofread project documentation and support materials, including project charters, business documents and workplans as required.
  • Provide regular status updates to multiple stakeholders.
  • Assist with design, management, and delivery of policy review and development projects.
  • Assist with the development and maintenance of policies and procedures for the college and operation of its projects.
  • Schedule and attend meetings, draft agendas, write minutes and distribute meeting materials.
  • Provide committee support to the Patient Relations Committee and the Standards & Guidance Committee.

Qualifications & Skills

  • Minimum 3 years of project coordination and policy development experience.
  • Understands project management concepts.
  • Strong problem solving and analytical skills.
  • Critical and strategic thinker.
  • High energy level and ability to work independently.
  • Strong written and verbal communication skills, including participation in meetings.
  • Strong interpersonal skills and ability to develop and maintain excellent working relationships
  • Ability to work with a team and interact with multiple stakeholders.
  • Ability to successfully manage and complete multiple tasks diplomatically within established deadlines.
  • Understands the importance of process and attention to detail.
  • Excellent organizational and time management skills – ability to manage multiple priorities in an outcomes-based environment and deliver results.
  • Excellent computer skills including internet researching and proficiency in Microsoft Office and Adobe.
  • Previous work experience in regulatory/government organization is an asset.
  • Dental Knowledge is an asset.
  • Must be legally eligible to work in Canada for any employer.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home, however, as public health measures evolve, you will likely work both remotely and in-person at our Vancouver office.

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Project Coordinator" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until September 30, 2021.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.


Legal Administrative Assistant

Permanent Full-time

The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentistry in BC. CDSBC's mandate is to protect the public by ensuring that dentists, dental therapists and CDAs are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

Our working environment is welcoming, respectful, innovative and rewarding. We offer a competitive salary, an excellent benefits package (including RRSP, monthly transit contribution, extended health and dental benefits), a professional development allowance, and encourage reasonable work-life balance.

Our values, which demonstrate trustworthiness and promote professional excellence, include being: ethical, open and transparent; respectful and courteous; inclusive and embracing the principles of diversity, cultural safety and humility; and patient-centred and engaged with the public.

We are seeking an Legal Administrative Assistant to join our dynamic, fast paced team. If you enjoy a respectful and warm working environment, where teamwork is our ethos, this may be the position for you.

The successful candidate will provide legal administrative support to the Manager, Early Resolution and Complaint Investigation, Intake and Inquiry and the legal team in relation to complaint matters in the investigation, discipline and litigation streams. This position will also support record preparation as required for the Health Professions Review Board (HPRB) and in response to the Freedom of Information (FOI) requests.

The goal is to maintain a strong interdependent team, working together collegially to support the College delivering on its mandate and protect the public by effectively regulating registrants.

Position Accountabilities

Manager, Early Resolution and Complaint Investigation Support

  • Support the work of the Manager, Early Resolution and Complaint Investigation (the Manager) including complaint investigations.
  • Prepare and finalize letters on behalf of the Manager.
  • Upload Memoranda to secure agenda portals for the Complaints Team and Inquiry Committee.
  • Arrange and schedule meetings and tele-conferences between registrants, complainants, counsel, and the Manager.
  • Manage and track complaint actions in the CRM database throughout the lifespan of a file.
  • Review and sign reminder and timeline letters to complainants and registrants on behalf of the Manager.

Discipline Support

  • Maintain Discipline and Litigation calendars and bring forward systems, including scheduling Discipline Committee Hearings.
  • Open and close Discipline files.
  • Liaise with other internal departments to ensure notifications are placed ie. registration, communication, and monitoring.
  • Compile, copy and index investigation disclosure records for use in discipline hearings or litigation matters in accordance with established timelines.
  • Receive, process, distribute and acknowledge incoming mail, email and records in relation to discipline and litigation matters, including CRM data entry.
  • Proof-read, edit and format final correspondence and memos.
  • Arrange and schedule meetings and tele-conferences between Legal Counsel and external counsel, opposing counsel and registrants.
  • Liaise with counsel and general counsel as needed to ensure all required information is received or provided.
  • Prepare correspondence and documents for in-house counsel.
  • Prepare detailed document disclosure indexes and records for distribution to counsel and to the Discipline Committee.
  • Photocopy and distribute documents.
  • Liaise as necessary with event planner to book in-person meeting venues, order food, etc.

Litigation/Tribunal/Miscellaneous Legal Support

  • Log in emails, correspondence, reports, and court documents in CRM/SharePoint.
  • Update and file in chronological order court/review/tribunal documents in pleadings/application folder.
  • Update actions and correspondence in CRM/SharePoint.
  • Applying proofreading, editing, and formatting documents and correspondence.
  • Ensure deadlines are diarized, met, and limitations are adhered to.

HPRB and FOI Support

  • Provide administrative support for HPRB and FOI files.
  • Review, redact, index and page number HPRB records for production in collaboration with Legal Counsel.
  • Liaise with HPRB case managers, the registrant, complainant, and counsel to ensure deadlines and requests are met.
  • Maintain bring forward system to include due dates for HPRB record production, submissions, and hearings.
  • Create and update HPRB summary documents for reporting purposes.

Qualifications & Skills

  • Minimum of 2 years of office experience.
  • Graduation from a recognized legal administrative assistant program.
  • Excellent computer skill with proficiency in Microsoft Office and SharePoint.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong written and verbal communication skills.
  • Strong organization skills with the ability to multi-task and prioritize.
  • Strong attention to detail.
  • Strong clerical and administrative skills.
  • Experience using a database or customer relations management system and electronic filing system is an asset.
  • Previous work experience in a regulatory, not-for-profit, or law office preferred.
  • Must be legally eligible to work in Canada for any employer.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home, however, as public health measures evolve, you will likely work both remotely and in-person at our Vancouver office.

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Legal Administrative Assistant" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until August 16, 2021.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Recently closed postings will remain for 1 week after date closed