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The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentists, dental therapists, and certified dental assistants (CDAs) in BC. CDSBC’s mandate is to protect the public by ensuring that dentists, dental therapists and CDAs are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

CDSBC's culture is one of collaboration, cooperation, learning and growth. We are dedicated to creating a positive working environment and a healthy and productive workplace. ​ Our working environment is welcoming, respectfu​l, innovative and rewarding. We offer a competitive salary, an excellent benefits package (includin​g RRSP, monthly transit contribution, extended health and dental benefits), a professional development allowance, are pet-friendly and encourage work-life balance.

CDSBC maintains a commitment to organizational excellence. We are trusted as an organization to act ethically, fairly and with integrity. We are communicative, transparent, objective, impartial and accountable.

Current Opportunities

​​Job t​itle​​

​Date posted

​Closing date

​Job stat​us​

Administrative Assistant, Operations (Temporary)​

​January 6

​January 20


​Posting Details


Administrative Assistant, Operations

Temporary, Full-time (1 year)

We are seeking a temporary full-time Administrative Assistant for one year to join the Operations team. This position will work with the Data Integration and Security Officer, under the supervision of the Director of Finance and Administration. The successful candidate will assist with a project to digitalize archived files into our electronic filing system (SharePoint).

Essential Duties

  • Retrieve archived boxes from storage
  • Prepare files for scanning by removing all staples and paper clips, ensuring no information is covered, organizing the correct alignment of paper, and adding a barcode label to each file
  • Bulk scan files using a high capacity scanner and Kofax Express scanning software
  • Ensure the integrity of all digitized documents by checking each image on screen for skewed pages, covered/illegible text, and image clarity
  • Rename exported PDF files using the original file names in accordance with the CDSBC's naming convention
  • Upload and index electronic files to the document repository system
  • Coordinate the additional quality assurance process with the Data Integration and Security Officer
  • Ensure the secure destruction of scanned paper files
  • Liaise with the Data Integration and Security Officer on issues and queries

Assistance to Other Departments

  • Provide general administrative support – create documents, copying, filing, etc.
  • Provide other administrative assistance where needed

Qualifications & Skills

  • Highly skilled in preparing routine and advanced correspondence
  • Attention to detail and accuracy are second nature
  • Proven experience managing repetitive tasks
  • Assertive, able to follow up with busy staff members
  • Diligent, conscientious and pro-active
  • Able to handle sensitive and confidential information with discretion
  • Able to problem-solve and troubleshoot
  • Strong organization skills, initiating communication and following up appropriately
  • Strong written and verbal communication skills
  • Ability to juggle priorities in order to meet deadlines
  • Able to lift bankers boxes and operate hand cart
  • Ability to learn new technology
  • Experience using a database or customer relations management system and electronic filing system is an asset
  • Understand the concept and importance of metadata and optical character recognition
  • Previous work experience in a regulatory or not-for-profit environment would be an asset

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to

Applications will be accepted until January 20, 2020.​

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

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​​ Recently closed pos​tings will remain for 1 week after date closed