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The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentistry in BC. CDSBC’s mandate is to protect the public by ensuring that CDAs, dental therapists and dentists are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

Our working environment is welcoming, respectful, innovative and rewarding. We offer a competitive salary, an excellent benefits package, a professional development allowance, and encourage work-life balance.

Our values, which demonstrate trustworthiness and promote professional excellence, include being: ethical, open and transparent; respectful and courteous; inclusive and embracing the principles of diversity, cultural safety and humility; and patient-centred and engaged with the public.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.


Current Opportunities

Job title

Date posted

Closing date

Job status

Administrative Assistant, Sedation

October 29

November 13

Shortlisting

Communications Assistant

October 29

November 12

Shortlisting

Communications Specialist

October 29

November 12

Shortlisting





Posting Details


Administrative Assistant, Sedation

Permanent Full-time

We are seeking a permanent full-time Administrative Assistant to provide administrative support to the Sedation Program. The successful candidate will report to the Director of Professional Practice.

The Administrative Assistant, Sedation will provide administrative support to the Sedation Program Coordinator with receiving and processing requests to provide sedation and assist with assessments of facilities where sedation and general anaesthesia are provided.

Essential Duties

Sedation

  • Assist with facility assessments and Registration of Qualifications for Sedation, including pre-assessing submissions.
  • Liaise with facilities to ensure all required information is submitted for review.
  • Correspond and follow-up with rotas for annual self-assessment reviews.
  • Follow-up with facilities and registrants for deficiencies and rectifications; diarize activities.
  • Review deficiencies and rectifications for annual self-assessments.
  • Assist with administrative tasks related to Sedation.
  • Do data entry and update records for sedation facilities and staff.
  • Assist with maintaining sedation database and records.
  • Receive and collate documents sent by mail or by other means.
  • Prepare and distribute facility assessor packages for on-site evaluations.
  • Provide administrative support to Sedation Program Coordinator.
  • Assist with scheduling in-office assessments.
  • Respond to inquiries regarding sedation from sedation facilities and registrants.
  • Track annual self-assessment and in-office assessment due dates; prepare reminder letters and packages.
  • Prepare confirmation of compliance letters and wall certificates for facility owners and registrants.
  • Assist with sedation projects.
  • Assist with inquiries during annual renewal from registrants.
  • Organize documents for the Sedation & General Anaesthesia Committee.
  • File Sedation & General Anaesthesia Committee Minutes.
  • File facility and registrant correspondence and submissions.
  • Other administrative duties as required.

Other Responsibilities

  • Book travel and accommodation for facility assessors and Sedation & General Anaesthesia Committee members.
  • Take meeting minutes as needed.
  • Order catering for meetings as needed.
  • Provide reception back-up.

Qualifications & Skills

  • Post-secondary education and at least three years of related office experience.
  • Attention to detail and dependability are second nature.
  • Exceptional written and verbal communication skills, in person and remote.
  • Experience using database or customer relations management system and electronic filing systems.
  • Excellent computer skills with proficiency in Microsoft Office, Adobe, and SharePoint.
  • Proven skills using technology (computer, internet, phone, video conferencing).
  • Remote work experience is an asset.
  • Demonstrated ability to organize and prioritize work with minimal supervision.
  • Proven ability to maintain confidentiality and discretion of information received while performing regular work functions.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Adaptability, flexibility and ability to deal with change.
  • Resilient and calm under pressure.
  • Strong clerical and administrative skills.
  • Exceptional organizational skills with the ability to multi-task and prioritize.
  • Dental background would be an asset.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org.


Applications will be accepted until November 13, 2020.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Communications Assistant

Permanent Full-time

We are seeking a permanent full-time Communications Assistant. The successful candidate will report to the Manager of Communications as one of five members of the communications team.

The assistant performs a variety of administrative and support functions, all of which contribute to the efficiency and quality of service provided by the communications department and the evolving needs of the organization. The assistant will organize logistics and provide administrative support for internal and external meetings, events, presentations, and conferences. The department assistant is also responsible for supporting internal clients (for example, the Registrar’s Office) as needs arise.

The assistant may occasionally be required to attend evening meetings or events.

Essential Duties

General Departmental Assistance

  • Maintain and update contact lists for external contacts and stakeholders.
  • Maintain electronic and print archive of communications materials.
  • Ensure invoices are reviewed for accuracy and submitted for payment.
  • Assist with planning and production of various initiatives and projects.
  • Create online evaluation tools, such as surveys and reports.
  • Edit and update website content as directed.
  • Provide backup support for social media accounts, newsletter distribution.
  • Assist with responses to inquiries submitted to departmental email inbox
  • Provide proofreading support to ensure accuracy and compliance with CDSBC brand/style guidelines.
  • Provide research and analyses as necessary.
  • Assist with distribution of print and electronic communications material to registrants and stakeholders.
  • Recommend and order products and supplies to meet department needs.
  • Provide support for all consultation activities.

Meeting, Committee and Event Support

  • Schedule meetings and presentations) and book meeting rooms (in person and virtual).
  • Poll meeting attendees for availability and create meeting invitations.
  • Develop detailed event plans, as needed.
  • Prepare and coordinate distribution of agendas, meeting materials and evaluation forms.
  • Arrange catering and/or equipment for meetings, as needed (projectors, microphones, AV, flip charts).
  • Take meeting minutes as requested.
  • Process committee member expenditures, including submission of forms/receipts to finance department as required.
  • Assist with updating visual presentations.
  • Act as a representative on event/meeting days to troubleshoot issues.
  • Book vendors (catering, photography, etc.) in accordance with budget requirements.
  • Book travel and accommodation for CDSDBC representatives as required.
  • Assist the organization of social events and staff engagement activities.

Other Responsibilities

  • Provide coverage for other members of the communications team.
  • Make edits to documents as provided and ensure final documents meet communications guidelines.
  • Ensure that departmental correspondence and records are archived according to protocols
  • Data entry and analyses.
  • Type routine correspondence.
  • Provide IT back-up for internal meetings.
  • Provide reception back-up.
  • Perform other tasks as needed.

Qualifications & Skills

  • Relevant post-secondary education and/or experience working in a corporate communications department.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Keen attention to detail and a high level of accuracy in all aspects of work.
  • Comfort with information technology and an openness to learning new skills.
  • Demonstrated computer skills with proficiency in standard office software applications, Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with and openness to learning virtual meeting platforms (e.g. WebEx, Microsoft Teams, GoToMeeting and GoToWebinar).
  • Experience with website content management systems and email distribution software.
  • Strong critical thinking, analytical, and problem-solving skills.
  • Exceptional written and verbal communication skills.
  • Proven ability to work both independently and cooperatively within a team.
  • Demonstrated ability to organize and prioritize work with minimal supervision.
  • Ability to handle interruptions and adapt to changing priorities.
  • Proven ability to maintain confidentiality and discretion of information received while performing regular work functions.
  • Communicate positively and effectively with all levels of the organization and with registrants, board and committee members, and external contacts.
  • Experience using a database or customer relations management system and electronic filing system is an asset.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org.

Applications will be accepted until November 12, 2020.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Communications Specialist

Permanent Full-time

We are seeking a permanent full-time Communications Specialist to provide communications expertise in support of support CDSBC’s strategic goals and the evolving needs of the organization. The successful candidate will report to the Manager of Communications as one of five members of the communications team.

The specialist will contribute to improved outcomes for the public by producing innovative communications materials for various initiatives and will engage with internal and external stakeholders in order to build a rapport that fosters trusting and productive working relationships. A collaborative approach, adaptability and a high level of detail are key to success in this role.

The specialist may be required to attend after-hours committee meetings or events.

Essential Duties

  • Work with other members of the communications team to plan, produce and deliver CDSBC’s corporate communications materials, web- and print-based materials, speaking notes, presentations, newsletters and brochures.
  • Maintain and update the website.
  • Lead the planning, design, and production of the annual report.
  • Manage the lineup, writing, and design of CDSBC’s print newsletter.
  • Distill and synthesize complex information for communication to a range of audiences (public, registrants, board members).
  • Provide communications support and recommendations for various initiatives, such as the development of practice standards and guidance documents.
  • Advise and implement strategies to enhance the structure and content of the CDSBC website in order to improve user experience.
  • Collaborate with internal clients by providing communications guidance and support for ongoing needs (e.g. writing public notices in accordance with CDSBC’s Publication Policy for the Complaints Department.)
  • Support committee activities related to communications and engagement.
  • Develop and execute special projects in consultation with suppliers, subject matter experts and the IT team (e.g. publications and online courses).
  • Advise on the maintenance and expansion of CDSBC’s social media strategy.
  • Conduct research on matters relevant to CDSBC’s communications objectives and identify opportunities for improvement.
  • Develop messaging for various audiences in response to inquiries, and in support of initiatives and issues.
  • Uphold and promote CDSBC’s brand and style guidelines.
  • Support CDSBC’s media spokespeople and issues management by drafting media responses and issues notes.
  • Provide coverage for other members of the communications team, as needed.

Qualifications & Skills

  • Education, training, and experience equivalent to an undergraduate degree in communications, public relations or journalism, combined with five years' experience, or equivalent combination of education and experience.
  • Demonstrated ability to plan and deliver a variety of compelling communications, such as newsletters, websites, speaking notes, annual reports, events, and videos.
  • Exceptional research, writing, editing and proofreading skills.
  • Enthusiasm for working with a team to execute strategic communications programs.
  • Strong understanding of the principles of communications and graphic design.
  • Ability to synthesize plain-language messaging out of complex information. Keen attention to detail is critical.
  • Self-motivated with demonstrated endurance and persistence in managing multiple projects.
  • Demonstrated ability to meet deadlines and effectively handle changing priorities.
  • Ability to handle sensitive and confidential information with discretion and diplomacy.
  • Familiarity with website content management software and other organizational electronic communication technology.
  • Familiarity with social media principles and techniques.
  • Strong working knowledge of Microsoft Office Suite of products.
  • Knowledge of Adobe Creative Suite is an asset.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter, resume and one original writing sample to hr@cdsbc.org.

Applications will be accepted until November 12, 2020.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

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