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The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentistry in BC. CDSBC’s mandate is to protect the public by ensuring that CDAs, dental therapists and dentists are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

Our working environment is welcoming, respectful, innovative and rewarding. We offer a competitive salary, an excellent benefits package, a professional development allowance, and encourage work-life balance.

Our values, which demonstrate trustworthiness and promote professional excellence, include being: ethical, open and transparent; respectful and courteous; inclusive and embracing the principles of diversity, cultural safety and humility; and patient-centred and engaged with the public.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. As public health measures evolve, work may shift to a hybrid model involving in-person work at our Vancouver office.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.


CDSBC is currently amalgamating with three other oral health colleges to create a single oral health regulatory college. Upon amalgamation (proposed date is September 1, 2022) employment will transfer from CDSBC to the new college.

Current Opportunities

Job title

Date posted

Closing date

Job status

Receptionist & Administrative Assistant

May 12

May 26
Open
Administrative Assistant, Sedation

May 12
May 26
Open

Registered Nurse (RN) Sedation Assessor

April 12

April 27

Shortlisting




Full Posting Details


Receptionist & Administrative Assistant
Permanent Full-time

Position Overview

We are seeking an experienced administrative assistant to join the Finance, HR, IT & Operations team as the Receptionist & Administrative Assistant. The successful candidate will report to the Director, Finance, HR, IT & Operations.

The Receptionist & Administrative Assistant will work closely with the main Receptionist to support the organization's efforts to deliver an excellent service experience for everyone who contacts us. While reception is the main focus of this role, the Receptionist & Administrative Assistant will also be providing administrative support to other departments based on the needs of the organization. This role will provide reception and administrative services to the new college upon amalgamation.

Position Accountabilities

Reception

  • Operate multi-line switchboard and direct calls/messages appropriately.
  • Greet and assist visitors.
  • Respond to or re-direct inquiries from registrants and members of the public.
  • Open and distribute mail as well as process outgoing mail.
  • Arrange for outgoing couriers and receive courier deliveries.
  • Order and maintain supplies in stationery and copy room.
  • Order and maintaining beverage supplies
  • Coffee machine maintenance
  • Contact shredding company for pick-up date changes or missed pick-ups.
  • Contact Canada Post for mail maintenance and missed outgoing mail pick-ups.
  • Assist with responses to members of the public and registrants, including about the complaints process
  • Assist with continuing education inquiries (checking CE submissions and informing registrants what CE requirements are).
  • Train staff for Reception relief as needed.
  • Record phone greetings messages as needed.
  • Arrange taxi service for staff and guests as needed.
  • Assign temporary parking stalls in the building's parkade as needed.
  • Provide backup for liaison with property management company as needed.
  • Maintain the reception manual.

Assistance to Other Departments

  • Provide general administrative support – create documents, copying, filing, etc.
  • Provide other related duties as required.

Qualifications & Skills

  • Minimum of two years of reception or office experience.
  • Strong verbal and written communications skills.
  • Excellent computer skills with proficiency in Microsoft Office.
  • Experience in handling a multi-line phone system.
  • Strong interpersonal skills and ability to take initiative.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Strong attention to detail.
  • Strong organization skills with the ability to multi-task and prioritize.
  • Experience using a database or customer relations management system and electronic filing system is an asset.
  • Previous work experience in a regulatory or not-for-profit environment would be an asset.

Our office is located on the west side of Vancouver. Due to the pandemic, the majority of our team are currently working remotely from home, however, due to the nature or this role, the successful candidate is expected to work from the office. We will continue to evolve and adjust our policies.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Receptionist & Administrative Assistant" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until May 26, 2022.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Administrative Assistant, Sedation
Permanent Full-time

Position Overview

We are seeking an experienced administrative assistant to join the Sedation team. The successful candidate will report to the Program Manager, Sedation, GA and Non-Hospital Dental Facilities.

The Administrative Assistant, Sedation will provide administrative support to the Sedation team with receiving and processing requests to provide sedation and assist with assessments of facilities where sedation and general anaesthesia services are provided.

Position Accountabilities

Sedation

  • Assist with facility assessments and Registration of Qualifications for Sedation, including pre-assessing submissions.
  • Liaise with registrants to ensure all required information is submitted for review.
  • Correspond and follow-up with rotas for annual self-assessment reviews.
  • Follow-up with facilities and registrants for deficiencies and rectifications; diarize activities.
  • Review deficiencies and rectifications for annual self-assessments.
  • Assist with administrative tasks related to Sedation.
  • Do data entry and update records for sedation facilities and staff.
  • Assist with maintaining sedation database and records.
  • Receive and collate documents sent by mail or by other means.
  • Prepare and distribute facility assessor packages for on-site evaluations.
  • Provide administrative support to Program Manager, Sedation, GA, And Non-Hospital Dental Facilities.
  • Assist with scheduling in-office assessments.
  • Respond to inquiries regarding sedation from sedation facilities and registrants.
  • Track annual self-assessment and in-office assessment due dates; prepare reminder letters and packages.
  • Prepare confirmation of compliance letters and wall certificates for facility owners and registrants.
  • Assist with sedation projects.
  • Assist with inquiries during annual renewal from registrants.
  • Organize documents for the Sedation & General Anaesthesia Committee.
  • File Sedation & General Anaesthesia Committee Minutes.
  • File facility and registrant correspondence and submissions.
  • Other administrative duties as required.

Other Accountabilities

  • Book travel and accommodation for facility assessors and Sedation & General Anaesthesia Committee members.
  • Take meeting minutes as needed.
  • Order catering for meetings as needed.
  • Provide reception back-up.

Qualifications & Skills

  • Post-secondary education and at least three years of related office experience.
  • Attention to detail and dependability are second nature.
  • Exceptional written and verbal communication skills, in person and remote.
  • Experience using database or customer relations management system and electronic filing systems.
  • Excellent computer skills with proficiency in Microsoft Office, Adobe, and SharePoint.
  • Proven skills using technology (computer, internet, phone, video conferencing).
  • Remote work experience is an asset.
  • Demonstrated ability to organize and prioritize work with minimal supervision.
  • Proven ability to maintain confidentiality and discretion of information received while performing regular work functions.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Adaptability, flexibility and ability to deal with change.
  • Resilient and calm under pressure.
  • Strong clerical and administrative skills.
  • Exceptional organizational skills with the ability to multi-task and prioritize.
  • Dental background would be an asset.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.
Our office is located on the west side of Vancouver. Due to the pandemic, the majority of our team are currently working remotely from home, however, this role will be expected to work from the office 1-2 days per week. We will continue to evolve and adjust our policies.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Administrative Assistant, Sedation" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until May 26, 2022.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.

Registered Nurse, Sedation Assessor
Permanent Full-time

Position Overview

The Sedation and General Anesthesia Program (the Program) is responsible for safe provision of sedation and general anesthesia (GA) services in British Columbia. The Program reviews and registers dental registrants who provide sedation and GA services. As well, it is responsible for assessing and confirming compliance for CDSBC facility owners where sedation and/or GA are provided in non-hospital base dental facilities.

We are seeking a Registered Nurse to join the Sedation team as a member of the moderate sedation in-office facility assessment team. The successful candidate will be involved in helping to implement a compliance process for newly mandated assessments for non-hospital moderate sedation facilities.

Position Accountabilities

  • Coordinate and conduct in-office compliance assessments for non-hospital moderate sedation facilities, utilizing CDSBC and relevant standards and guidelines.
    • Determine facility owner(s)' compliance with the Sedation & GA Standards and Guidelines in the operation of their facility and the nature and extent of any identified lack of compliance to assess the risk to public safety.
    • Review and evaluate facts, key issues, facility's evidence, and rectification submissions.
    • Identify deficiencies and breach of standards.
    • Perform follow-up actions to address outstanding requirements and review responses/rectifications to determine facility has fulfilled requirements and are in full compliance with the standard.
  • Perform pre-on-site assessment activities.
    • Collaborate with program staff and facilities to coordinate on-site assessments.
    • Identify and report potential concerns/risks to Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.
  • Perform post-on-site assessment activities.
    • Produce joint report resulting from facility evidence submissions, on-site assessment, and other assessment team members' findings and evaluations.
    • Submit reports to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities within the defined time frame.
    • Assist the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities and Sedation & GA Committee in making recommendations on an appropriate term of compliance confirmation for the facility assessed.
  • Review self-assessments.
  • Document facility fulfillment of requirements and/or recommend course of action to be taken by the facility to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities and Sedation & GA Committee.
  • Maintain data to support data analysis.
  • Implement process for in-office compliance assessments.
  • Draft Sedation & GA Committee reports.

Other Accountabilities

  • Work with Director, Professional Regulation with respect to Inquiry Committee-directed inspections, as required.
  • Identify and report potential issues and risks to Program Manager, Sedation, GA and Non-Hospital Dental Facilities concerning sedation registration, procedures, and facilities to protect public safety and avoid patient harm.
  • Provide additional support, as needed, to the deep sedation and GA compliance process, including on-site assessments.
  • Participate in process development for moderate sedation facility assessment procedures and tools.
  • Discuss compliance requirements and present recommendations to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.
  • Assist in answering queries from registrants and facilities related to the application of facility compliance confirmation process.
  • Provide advice and interpretation for registrants, support staff and the public regarding College standards and guidance as it relates to sedation and general anesthesia services.
  • Attend meetings and functions at the direction of the Program Manager, Sedation, GA, & Non-Hospital Dental Facilities.
  • Provide support for preparation of reports and other documents for the Program Manager, Sedation, GA, & Non-Hospital Dental Facilities as needed.
  • Perform related duties assigned.

Qualifications & Skills

  • Current practicing registration with British Columbia College of Nurses and Midwives.
  • Three years of recent related clinical nursing experience.
  • Proficiency in Microsoft Office.
  • Evaluation and critical thinking skills.
  • Exceptional client service skills.
  • Excellent communication skills, both written and oral.
  • Strong writing and editorial skills.
  • Professional and business-like manner.
  • Possession of a valid BC driver's license.
  • Ability and willingness to travel.
  • Ability to handle sensitive and confidential information with discretion.
  • Current Canadian Nurses Association specialty certification an asset.
  • Professional certification in infection prevention and control an asset.
  • Experience working in dental facilities assisting sedation and/or GA an asset.
  • Experience working with accreditation programs an asset.
  • Graduation from a recognized school of nursing with specialty training in perioperative nursing and/or perianesthesia or critical care nursing an asset.
  • Must be legally eligible to work in Canada for any employer.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Registered Nurse, Sedation Assessor" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until April 27, 2022.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.