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The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentistry in BC. CDSBC’s mandate is to protect the public by ensuring that CDAs, dental therapists and dentists are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

Our working environment is welcoming, respectful, innovative and rewarding. We offer a competitive salary, an excellent benefits package, a professional development allowance, and encourage work-life balance.

Our values, which demonstrate trustworthiness and promote professional excellence, include being: ethical, open and transparent; respectful and courteous; inclusive and embracing the principles of diversity, cultural safety and humility; and patient-centred and engaged with the public.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.


Current Opportunities

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

Job title

Date posted

Closing date

Job status


Administrative Assistant, Sedation


November 24
December 8
Open

Registered Nurse (RN) Sedation Assessor


November 22

December 6
Open

Administrative Assistant, Monitoring and Compliance


November 15
November 29
Shortlisting

Project Coordinator

September 16
September 30
Shortlisting



Posting Details


Administrative Assistant, Sedation

Permanent Full-time

We are seeking an experienced administrative assistant to join our Sedation team. The successful candidate will be one of two members of the Administrative Assistant, Sedation team and will report to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.

The Administrative Assistant, Sedation will provide administrative support to the Sedation team with receiving and processing requests to provide sedation and assist with assessments of facilities where sedation and general anaesthesia services are provided.

Position Accountabilities

Sedation

  • Assist with facility assessments and Registration of Qualifications for Sedation, including pre-assessing submissions.
  • Liaise with registrants to ensure all required information is submitted for review.
  • Correspond and follow-up with rotas for annual self-assessment reviews.
  • Follow-up with facilities and registrants for deficiencies and rectifications; diarize activities.
  • Review deficiencies and rectifications for annual self-assessments.
  • Assist with administrative tasks related to Sedation.
  • Do data entry and update records for sedation facilities and staff.
  • Assist with maintaining sedation database and records.
  • Receive and collate documents sent by mail or by other means.
  • Prepare and distribute facility assessor packages for on-site evaluations.
  • Provide administrative support to Program Manager, Sedation, GA, And Non-Hospital Dental Facilities.
  • Assist with scheduling in-office assessments.
  • Respond to inquiries regarding sedation from sedation facilities and registrants.
  • Track annual self-assessment and in-office assessment due dates; prepare reminder letters and packages.
  • Prepare confirmation of compliance letters and wall certificates for facility owners and registrants.
  • Assist with sedation projects.
  • Assist with inquiries during annual renewal from registrants.
  • Organize documents for the Sedation & General Anaesthesia Committee.
  • File Sedation & General Anaesthesia Committee Minutes.
  • File facility and registrant correspondence and submissions.
  • Other administrative duties as required.

Other Accountabilities

  • Book travel and accommodation for facility assessors and Sedation & General Anaesthesia Committee members.
  • Take meeting minutes as needed.
  • Order catering for meetings as needed.
  • Provide reception back-up.

Qualifications & Skills

  • Post-secondary education and at least three years of related office experience.
  • Attention to detail and dependability are second nature.
  • Exceptional written and verbal communication skills, in person and remote.
  • Experience using database or customer relations management system and electronic filing systems.
  • Excellent computer skills with proficiency in Microsoft Office, Adobe, and SharePoint.
  • Proven skills using technology (computer, internet, phone, video conferencing).
  • Remote work experience is an asset.
  • Demonstrated ability to organize and prioritize work with minimal supervision.
  • Proven ability to maintain confidentiality and discretion of information received while performing regular work functions.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Adaptability, flexibility and ability to deal with change.
  • Resilient and calm under pressure.
  • Strong clerical and administrative skills.
  • Exceptional organizational skills with the ability to multi-task and prioritize.
  • Dental background would be an asset.
  • Previous work experience in a regulatory or not-for-profit environment is an asset.


Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home. If you are selected for this opportunity, you can expect to work from home most days but may be asked to come on-site occasionally.

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org.

Applications will be accepted until December 8, 2021.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.


Registered Nurse (RN) Sedation Assessor
Permanent Full-time


The Sedation and General Anesthesia Program (the Program) is responsible for safe provision of sedation and general anesthesia (GA) services in British Columbia. The Program reviews and registers dental registrants who provide sedation and GA services. As well, it is responsible for assessing and confirming compliance for CDSBC facility owners where sedation and/or GA are provided in non-hospital base dental facilities.

We are seeking a Registered Nurse to join the Sedation team as a member of the moderate sedation in-office facility assessment team. The successful candidate will be involved in helping to implement a compliance process for newly mandated assessments for non-hospital moderate sedation facilities; coordinating, travelling, and conducting in-office compliance assessments of non-hospital moderate sedation facilities; coordinating joint reports following compliance assessments; reviewing self-assessments and drafting Sedation and GA Committee reports.

Position Accountabilities

  • Coordinate and conduct in-office compliance assessments for non-hospital moderate sedation facilities, utilizing CDSBC and relevant standards and guidelines.
    • Conduct on-site assessments in accordance with CDSBC procedures.
    • Determine facility owner(s)' compliance with the Sedation & GA Standards and Guidelines in the operation of their facility and the nature and extent of any identified lack of compliance to assess the risk to public safety.
    • Review and evaluate facts, key issues, facility's evidence, and rectification submissions.
    • Document findings from visits and any recommended courses of action.
    • Identify deficiencies and breach of standards.
    • Perform follow-up actions to address outstanding requirements and review responses/rectifications to determine facility has fulfilled requirements and are in full compliance with the standard.
  • Perform pre-on-site assessment activities.
    • Collaborate with program staff to determine if additional information is required prior to on-site assessments.
    • Collaborate with program staff and facilities to coordinate on-site assessments.
    • Identify and report potential concerns/risks to Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.
  • Perform post-on-site assessment activities.
    • Immediately report concerns and risks identified in facility to Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.
    • Collaborate with assessment team to determine compliance recommendation to the Sedation & GA Committee.
    • Produce joint report resulting from facility evidence submissions, on-site assessment, and other assessment team members' findings and evaluations.
    • Submit reports to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities within the defined time frame.
    • Assist the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities and Sedation & GA Committee in making recommendations on an appropriate term of compliance confirmation for the facility assessed.
  • Review self-assessments.
  • Review registrants' credentials and facility assessments.
  • Follow-up directly with the facility as required to clarify or inquire for additional information.
  • Document facility fulfillment of requirements and/or recommend course of action to be taken by the facility to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities and Sedation & GA Committee.
  • Provide reports and documentation in a timely and prescribed manner to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.
  • Communicate and work effectively with program staff as it relates to assigned duties.
  • Assist with deep sedation and GA assessments as needed.
  • Maintain data to support data analysis.
  • Implement process for in-office compliance assessments.
  • Draft Sedation & GA Committee reports.

Other Accountabilities

  • Work with Director, Professional Regulation with respect to Inquiry Committee-directed inspections, as required.
  • Identify and report potential issues and risks to Program Manager, Sedation, GA and Non-Hospital Dental Facilities concerning sedation registration, procedures, and facilities to protect public safety and avoid patient harm.
  • Provide additional support, as needed, to the deep sedation and GA compliance process, including on-site assessments.
  • Participate in process development for moderate sedation facility assessment procedures and tools.
  • Provide support in reviewing and revising committee work, as needed.
  • Discuss compliance requirements and present recommendations to the Program Manager, Sedation, GA, and Non-Hospital Dental Facilities.
  • Assist in answering queries from registrants and facilities related to the application of facility compliance confirmation process.
  • Provide advice and interpretation for registrants, support staff and the public regarding College standards and guidance as it relates to sedation and general anesthesia services.
  • Attend meetings and functions at the direction of the Program Manager, Sedation, GA, & Non-Hospital Dental Facilities.
  • Provide support for preparation of reports and other documents for the Program Manager, Sedation, GA, & Non-Hospital Dental Facilities as needed.
  • Perform related duties assigned.

Qualifications & Skills

  • Current practicing registration with British Columbia College of Nurses and Midwives.
  • Graduation from a recognized school of nursing with specialty training in perioperative nursing and/or perianesthesia or critical care nursing.
  • Five years of recent related clinical experience in perioperative and/or perianesthesia or critical care nursing.
  • Current Canadian Nurses Association specialty certification an asset.
  • Professional certification in infection prevention and control an asset.
  • Experience working in dental facilities assisting sedation and/or GA an asset.
  • Experience working with accreditation programs an asset.
  • Current and ongoing commitment to maintain perioperative and/or perianesthesia clinical practice in an acute hospital setting.
  • Proficiency in Microsoft Office.
  • Evaluation and critical thinking skills.
  • Exceptional client service skills.
  • Excellent communication skills, both written and oral.
  • Strong writing and editorial skills.
  • Professional and business-like manner.
  • Possession of a valid BC driver's license.
  • Ability and willingness to travel.
  • Ability to handle sensitive and confidential information with discretion.
  • Must be legally eligible to work in Canada for any employer.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home, however, as public health measures evolve, you will likely work both remotely and in-person at our Vancouver office.

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “RN Sedation Assessor". For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until December 6, 2021.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.


Administrative Assistant, Monitoring and Compliance
Permanent Full-time

We are seeking an experienced administrative assistant to join our Monitoring & Compliance team as the Administrative Assistant, Monitoring & Compliance. The successful candidate will be one of five members of the Monitoring & Compliance team and will report to the Manager, Monitoring and Compliance.

If you enjoy a respectful and warm working environment, where teamwork is our ethos, this may be the position for you. The goal is to maintain a strong interdependent team, working together collegially to support the College delivering on its mandate and protect the public by effectively regulating registrants.

Position Accountabilities

Monitoring

  • Receive, process, distribute, log and acknowledge incoming department mail, email and records using Microsoft Dynamics CRM software, SharePoint, shared drives and physical paper files.
  • Open new monitoring files in CRM/SharePoint, update relevant spreadsheets.
  • Manage 'bring forward' system to track the receipt of required responses and prepare request and reminder letters as needed.
  • Draft letters/emails or respond by telephone to incoming enquires.
  • Arrange teleconferences, in-office and virtual meetings, including preparing supporting documents and setting up meeting rooms.
  • Liaise with mentors and registrants regarding reports, fee requests/invoices and payments.
  • Keep the Remedial Education Account up to date and log mentorship monies to be held on account.
  • Draft letters for chart review process, to request Insurance Statements/Information for patient selection and to request patient records.
  • Check patient records received from registrant to ensure completeness of records being received. Request balance information if required.
  • Log patient records electronically in CRM/SharePoint. Digitize incoming patient records, analog radiographs and study models.
  • Assist in organizing all information for chart reviews to be sent to Directed Education Monitors.
  • Maintain appropriate documentation and notes over the life of the file.
  • Close monitoring files and return records / documents to registrants as required.
  • Assist with administrative-related tasks for files referred to Inquiry Committee Panels and discipline hearings as required.

Health & Wellness

  • Open health files in CRM/SharePoint.
  • Review and log monthly and 6-monthly monitoring reports and Soberlink reports received from monitoring service providers.
  • Acknowledge and request reports from physicians and monitoring companies and provide copies to registrants.
  • Manage bring forward system and update health-related spreadsheets.
  • Close file once monitoring is no longer required.

Other Accountabilities

  • Provide reception back-up.
  • Other administrative duties as required.
  • Order catering for meetings as needed.

Qualifications & Skills

  • Minimum of 2 years of office experience.
  • Excellent computer skill with proficiency in Microsoft Office.
  • Ability to maintain tact, grace, and diplomacy in all situations.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong written and verbal communication skills.
  • Strong organization skills with the ability to multi-task , prioritize, and work independently.
  • Strong attention to detail.
  • Strong clerical and administrative skills.
  • Experience using a database or customer relations management system and electronic filing system is an asset.
  • Previous work experience in a regulatory or not-for-profit environment would be an asset.
  • Must be legally eligible to work in Canada for any employer.

Our office is located on the west side of Vancouver. Due to the pandemic, the majority of our team are currently working remotely from home, however, this role will be expected to work from the office 1-2 days per week since it requires the day-to-day management of monitoring files for the Monitoring and Compliance team. We will continue to evolve and adjust our policies and health & safety measures as required by the Provincial Health Officer.

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Administrative Assistant" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until November 29, 2021.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.


Project Coordinator
Temporary Full-time (14 months)

The College of Dental Surgeons of BC (CDSBC) relies on a strong engaged staff team to deliver on our mandate of public protection. We are seeking a Project Coordinator to join our Policy, Projects & Performance team for 14 months with the possibility of an extension.

The Policy, Projects & Performance Department is a new area at CDSBC. We are looking for a candidate who is adaptable and responsive to change to assist the team with development of this area. The successful candidate will be responsible for managing and maintaining project plans, including schedules, budgets, and resources allocation and developing and maintaining policies and procedures for the efficient administration, organization, and operation of the College and its projects.

Position Accountabilities

  • Assist with the management and delivery of projects for the organization.
  • Manage and maintain project plans, schedules, budgets, and resource allocation.
  • Collaborate with and support project teams cross-functionally to ensure projects are delivered successfully.
  • Prepare, compose, edit, and proofread project documentation and support materials, including project charters, business documents and workplans as required.
  • Provide regular status updates to multiple stakeholders.
  • Assist with design, management, and delivery of policy review and development projects.
  • Assist with the development and maintenance of policies and procedures for the college and operation of its projects.
  • Schedule and attend meetings, draft agendas, write minutes and distribute meeting materials.
  • Provide committee support to the Patient Relations Committee and the Standards & Guidance Committee.

Qualifications & Skills

  • Minimum 3 years of project coordination and policy development experience.
  • Understands project management concepts.
  • Strong problem solving and analytical skills.
  • Critical and strategic thinker.
  • High energy level and ability to work independently.
  • Strong written and verbal communication skills, including participation in meetings.
  • Strong interpersonal skills and ability to develop and maintain excellent working relationships
  • Ability to work with a team and interact with multiple stakeholders.
  • Ability to successfully manage and complete multiple tasks diplomatically within established deadlines.
  • Understands the importance of process and attention to detail.
  • Excellent organizational and time management skills – ability to manage multiple priorities in an outcomes-based environment and deliver results.
  • Excellent computer skills including internet researching and proficiency in Microsoft Office and Adobe.
  • Previous work experience in regulatory/government organization is an asset.
  • Dental Knowledge is an asset.
  • Must be legally eligible to work in Canada for any employer.

Our office is located on the west side of Vancouver. Due to the pandemic, most of our team is currently working remotely from home, however, as public health measures evolve, you will likely work both remotely and in-person at our Vancouver office.

Candidates are advised that CDSBC is actively pursuing amalgamation with three other regulators with the intent of forming a single oral health professions regulator. We anticipate that this amalgamation will bring new and exciting opportunities for all staff.

How to Apply

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to hr@cdsbc.org with “Project Coordinator" in the subject line. For more information about this and other roles, please visit www.cdsbc.org.

Applications will be accepted until September 30, 2021.

We are conducting interviews virtually by video or telephone conferencing to support physical distancing, per the guidance of the Provincial Health Officer.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. No phone calls, no recruiters, please.