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CDSBC's culture is one of collaboration, cooperation, respect, learning and growth. We are dedicated to creating a positive working environment and a healthy and productive workplace.

Administrative Assistant, Registrar's Office

Employment Opportunity - Permanent Full-time​

The College of Dental Surgeons of BC (CDSBC) is the regulatory body for dentists, dental therapists, and certified dental assistants (CDAs) in BC. CDSBC's mandate is to protect the public by ensuring that dentists, dental therapists and CDAs are registered and qualified to practise, and that they are consistently providing safe and ethical care to their patients.

​We are seeking an administrative professional to join the Registrar's Office as an Administrative Assistant. The successful candidate provides administrative support to the Manager of CEO's Office and the Registrar/CEO. Assistance will also be provided to other departments as necessary.

Our working environment is welcoming, respectful, innovative and rewarding. We offer a competitive salary, an excellent benefits package, a professional development allowance, and good work-life balance.

CDSBC maintains a commitment to organizational excellence. We are trusted as an organization to act ethically, fairly and with integrity. We are communicative, transparent, objective, impartial and accountable.

Essential Duties Include:

Registrar's Office

  • Process expenses for the Registrar/CEO and Board members
  • Provide meeting support as needed - coordinate with Manager to plan and set up meetings
  • Provide general administrative support – create documents, copying, filing, etc.
  • Travel/accommodation research, booking and diarizing
  • Assist with the preparation of the Annual General Meeting and record minutes
  • Provide database/CRM support – uploading documents to electronic filing system, maintain committee terms and information, Board motion recording, contact/communications lists, outside contacts, etc.
  • Operate and maintain the meeting portal for the Board
  • Assist with mail outs and other communications, including meeting materials, and correspondence from/to the Registrar/CEO
  • Support Manager in creating and maintaining contact lists for external organizations, component societies, volunteers, public members, committee members and other stakeholders
  • Maintain volunteer applications and organize into a volunteer roster
  • Provide support to the Sedation Program assisting the Sedation Program Coordinator with administrative tasks

Assistance to Other Departments

  • Provide general administrative support – create documents, copying, filing, etc.
  • Provide other administrative assistance where needed

Reception Back-up​

  • Provide reception relief
  • Operate multi-line switchboard and direct calls/messages appropriately
  • Greet and assist visitors
  • Respond to or re-direct inquiries from registrants and members of the public
  • Open and distribute mail as well as process outgoing mail
  • Arrange for outgoing couriers and receive courier deliveries
  • Assign temporary parking stalls in the building's parkade

Qualifications & Skills

  • Proven administrative or assistance experience
  • Excellent computer skills with proficiency in Microsoft Office
  • Ability to maintain tact, grace, and diplomacy in all situations
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong organization and planning skills
  • Strong written and verbal communication skills
  • Strong attention to detail and problem solving skills
  • Training in accounting practices and reconciliation
  • Experience using a database or customer relations management system and electronic filing system is an asset
  • Previous work experience in a regulatory or not-for-profit environment is an asset

If you are seeking a fast-paced work environment that is welcoming, respectful, and collaborative, we invite you to email your cover letter and resume to

Applications will be accepted until the position is filled.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.